CHAPTER 7 – APPLICATION REQUIREMENTS
7.1 APPLICATION COMPLETION
An application will be considered complete and a public hearing scheduled when the following have been submitted:
1 - Two copies of the Notice of Intent or Request for Determination or other permit application filed and all plans and supporting documents to the Conservation Commission Office.
2 – One copy of the Notice of Intent or Request for Determination or other permit application filed and all plans and supporting documents to the Town Clerk.
3 - One copy of the Filing Fee Calculation Worksheet and the Notice of Intent Fee Transmittal Form.
4 - One copy of the check made payable to the Commonwealth of Massachusetts (amount determined by #2 above) and the check or money order payable to the Town of Sturbridge (amount determined by #2 above).
Completeness of submittal will be based on review by the Commission administrator or agent to determine whether all items noted on the Commissions application checklist have been included. The 21-day requirement to open a public hearing will not begin until an application is complete. Notice of incompleteness will be mailed to the applicant. For minor projects, the administrator or agent may schedule a public hearing even if the application is not complete with the understanding that the additional information will be submitted prior to the start of the public hearing.
7.2 NECESSARY AND SUPPORTING INFORMATION FOR AN APPLICATION
To avoid excessive use of paper products and to prevent unnecessary waste, the Commission encourages and appreciates applicants to file projects electronically. Filing may be made either by email or on a CD. Should filings be made electronically, the only paperwork submitted should be a two page, existing and proposed site condition plan, of normal size, and a two page, existing and proposed site condition plan, 11x17 for use in the field.
The following information must be included as part of the application, plans and supporting documents prior to the start of the public hearing:
§ Date the application was submitted
§ Completed application forms
§ DEP file number (submitted by the DEP) - OR
§ SCC file number (submitted by the Commission clerk)
§ Site plan - 2 copies – Plans must be to scale
§ Identifying Plan numbers
§ Plan dates, original and final revision
§ Plans must be stamped and signed
§ Plans clearly marked with resource area delineation showing flag or stake numbers
§ Plans clearly marked with labeled 100’ and 200’ buffer zones
§ Plans must show dimensions to resource areas and buffers
§ Plans must show erosion control measures proposed
§ Drainage calculations with supporting information, if applicable
§ Both pre and post grades are shown clearly
§ Proposed and existing structures are clearly shown
§ Copy of relevant section of the USGS topographic map with the project site outlined in red
§ Restoration and Mitigation measures, if applicable
§ Existing natural features are shown such as stone walls, large trees, soil types
§ Identifying features such as utility poles with identifying numbers, mail boxes, accessory buildings must be shown to allow orientation on the property during site visits
§ Title 5 compliance must be documented, septic system and reserve locations must be shown.
§ Nearby wells and septic systems are shown
§ Perc test locations must be shown
§ Affidavit of Service
§ Proof of Notice to appropriate State Boards
§ Proof of notification to abutters at least 7 days prior to public hearing
§ Signed, dated, copy of form used to notify abutters
§ Fee paid and copy of filing fee transmittal sheet for both state and local fees
§ Tax Paid Certification (signed by Treasurer) Form STT.A1 - signed by the Tax Collector, notifying the Conservation Commission that the property taxes are paid to date.
[The Commission office will post the legal ad in the Southbridge News, notify town boards, and post the agenda. The applicant is responsible for reimbursing the Town for the cost of the legal ad.]
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